Volunteer Policy

Knights Lacrosse Association is a club which is operated solely by volunteers.

To ensure that all aspects of the organization are managed efficiently,

every member is asked to contribute to the club via volunteering.

 

A volunteer fee of $200 per player ( max of 2 players amount) is in place and must be paid via cheque dated June 15th of the current year.Registration is not considered complete until this is in place. If a family chooses not to volunteer they can forfeit their cheque and date it for the current date or pay cash. The volunteer system is calculated 300 points per child to a max of 600 points per family. 6 hours of volunteer time is needed for each child to a max of 12 per family.

 

The following are lists of things that can be done to earn your points:

 

 

Head Coach - Run the team in practices and at the games. Responsible for team and player development. Appropriate NCCP Coaching Certification (Trained) must be met by end of the season. Click Here for Clinics, they will need to also have a Police VS Check.

Assistant Coach -  Assist the Head coach at practices. On the Bench during games (gates). Appropriate NCCP Coaching Certification (Trained) must be met by end of the season. Click Here for Clinics, they will need to also have a Police VS Check.

Trainer - On the bench during games and assist in practices, First Aid Trained, Police VS Check needed on file. Must not coach in game situations on bench.

Team Manager - This individual will work with the coaches and other parents to oversee the administration of the team. The purpose of this role is to ensure the smooth operation of the team and allow the coaches to concentrate on the lacrosse activities. Enters game sheets, assigns volunteers for team and gives volunteer information to registrar at end of season who has completed. Helps other team volunteers if needed.

Team Treasurer - Needs to submit a budget for season as well as end of season financial statement to division coordinator. Responsible for collecting, disbursing and accounting for team funds and completing a tracking form. Closing down account at end of season. Works with Team Manager.

Jersey Parent - responsible for delivering and distributing jerseys before each game. Jersey parents also need to collect the jerseys following each game. Jerseys need to be washed on a regular basis. Jersey parents need to make other arrangements for the jerseys if they cannot make a game.

Scorekeeper / Timekeeper / Penalty Box - MINOR OFFICIALS - Must conduct themselves as such, not talking to coaches, trainers. refs. Must not cheer from bench. Every team needs to supply these officials in game situations. VERY IMPORTANT POSITION. 50 points per game 1 hour per game

Other team positions - points as determined by Coach & Manager example - goalie equipment parent - brings equipment to every game and practice (tyke/novice/no set goalie), volunteer coordinator for team, special events planner.

 

 

Evaluator (min. 3 hours) -150 points - IF Knights club does not use outside evaluators or needs assistance. Lacrosse Knowledge is a MUST, can not evaluate level your child is in, watch and fill out forms of players evaluations.

 

Evaluation table helper (min. 3 hours) -150 points - Hand out pinnies, direct players to dressing rooms, fill out and collect forms for evaluations

 

Raffle Volunteer - (min 3 hours) - 150 points - sell raffle tickets at various locations with or without child such as Canada Day

 

Roughneck 50/50 seller - (min 3 hours) - 150 points - sell 50/50 tickets at Calgary Roughnecks game for the Calgary Knights evening

 

Knights Club Events - (min 3 hours) - 150 points - Photo Day, Canada Day, Provincials- Cook hot dogs and hand out food. Organize players for photos. Sell apparel

President
Supervises the affairs of the Club and the Executive Committee.
Chairs all meetings of the Club including those of the executive committee.
Speaks on behalf of the Club unless otherwise designated.
Represents the Club at all meetings of CDLA and ALA.
Has expenditure office authority.
Carries out other duties as assigned by the Club.

Attends monthly board meetings
Is a voting member.

 

Chairs meeting in the absence of the President.

Represents the President at various functions when asked to do so by the President.

Responsible for ensuring all appropriate documentation regarding coaching is received and maintained on file.

Be the lead contact for the division directors, Director of Evaluations and process Reports to the President

Carries out duties assigned by the Executive Committee.

Attends monthlyboard meetings

Is a voting member.

 

Treasurer
Makes sure that all monies paid to the Club are deposited to a reputable financial institution as chosen by the Executive Committee.
Prepares a financial statement for the annual report, as well as monthly statements forExecutive Committee
Retains expenditure officer authority.

Gets yearly financials audited by 2 good standing members of the club.

Takes minutes at monthly meetings

Distributes mintues via email in timely fashion

Created agendas for meetings

 

Organize all coaches for each age division
Deal with all Coaching preference requests
Provide guidance to all coaching for strategies and Minor Lax Policies - Knights, CDLA, ALA, CLA
Deal with any complaints about coaches
Ensure the correct level of certification has been gained, provide information relating to certification
Create and maintain Lacrosse Coaching Manuals
Run internal coaching mentorships and Goalie Clinics
Attend practices when requested

Attend CDLA Coaching Committee meetings as needed.
Carries out other duties as assigned by the Executive Committee.
Attend monthly board meetings
Is a voting member.

 

Evaluation Director
Coordinates with Registrar regarding scheduling of floor time and as well with Division Coordinators.
Obtains volunteer lists from Registrar and keeps track of volunteering together with the Division Coordinators and provides to Registrar.

Coordinates floor drills, coaches on floor and evaluators on floor

Attends all evaluations and collects scoring at the end of each group.
Imputs data
Workstomaketheteamswithpresident, coaching director, registrar

Is a voting member.

Director of Discipline
Liaison between Calgary Knights and CDLA
Sits on the Discipline Committee of the CDLA regarding any disciplinary issues throughout the season

Attends meetings with players and families as needed

Attends games if needed
Attends monthly board meetings
Is a Non Voting Member

 

Maintain inventory of equpiment and apparel

Maintain storage locker

Help with new order of any equipment needed

Distribute and collect equipment at beginning and end of season

Track who has equipment and collect deposit cheques

Get equipment clean and sanitized at end of season

Director of Fundraising/Promotions/ Volunteering
Oversees fund raising activities.
Responsible for the purchase and distribution of promotional items.
Is the key contact for sponsors interesting in supporting the Club.
Photo Day Donations  - will contact companies to contribute
Buying all supplies (hot dogs, buns, juice, supplies)

Contacts members for club level volunteering, makes schedules, gives who volunteered for comitment fullfillment.
Advertising - help with advertising (radio, magnetic signs, pamphlets)
Carries out other duties as assigned by the Executive Committee.
Reports to the President.
Attends monthly board meetings

Is a voting member.

Point of contact for players, teams, parents

Attends Evaluations at Division time slots.

Answers any questions, issues or problems raised by parents, coaches or others and brings them to the Board if necessary.
Provide appropriate information to your team/coaches.
Assists with the planning and implementing of club level events
Hand out any shorts, photos or other club related items.
Help with recruitment of players
Attend monthly board meetings

Is a Non Voting Member