Volunteer Policy

Knights Volunteer Policy:

Calgary Knights Lacrosse Association is a club which is operated solely by volunteers.

To ensure that all aspects of the organization are managed efficiently, every member is asked to contribute to the club via volunteering.

Volunteer requirements are calculated on a points system. Each Knights family is required to complete 300 points per player to a max of 600 points per family.

50 points is equivalent to 1 hour of volunteering. 6 hours of volunteer time (300 points) is mandatory for each player to a max of 12 hours (600 points) per family.

A volunteer bond form must be signed for $200 per player (max of 2 bonds per family). Registration is not considered complete until the bond form has been received. If a family chooses not to participate or is unable to volunteer they can submit a $200 'non-volunteer' payment by cheque dated for the current date or pay cash at the first evaluation floor time. If you do not complete your volunteer requirements you will be charged a $200 'non-volunteer' fee at the end of the season.

The following are lists of volunteer roles that can be done to earn your points:

TEAM LEVEL VOLUNTEERING

300 points/6 hours

Head Coach - Coach the team in practices and at the games. Responsible for team and player development. Appropriate NCCP Coaching Certification (Trained) must be met by the end of the season. Click Here for Clinics. Coaches require a Police VS Check.

Assistant Coach - Assist the Head coach at practices. On the Bench during games (gates). Appropriate NCCP Coaching Certification (Trained) must be met by the end of the season. Click Here for Clinics. Assistant Coaches require a Police VS Check.

Trainer - On the bench during games and assists in practices. Must be First Aid Trained and a Police VS Check is needed on file. Must not coach in game situations on the bench.

Team Manager - Work with coaches and other parents to oversee the administration of the team. The purpose of this role is to ensure the smooth operation of the team and allow the coaches to concentrate on the lacrosse activities. Enter game sheets, assign volunteers for the team, track team volunteer hours and submit volunteer hours to the Fundraising/Volunteer Director at the end of the season. Helps other team volunteers if needed.

Team Treasurer - Needs to submit a budget for the season and end-season financial statement to the Division Coordinator. Responsible for collecting, disbursing, and accounting for team funds; completing a tracking form; and closing down the account at the end of the season. Works with Team Manager.

Jersey Parent - Responsible for delivering and distributing jerseys before each game. Jersey parents also need to collect the jerseys following each game. Jerseys need to be washed regularly. Jersey parents need to make other arrangements for the jerseys if they cannot make a game.

50 points/1 hour

Scorekeeper / Timekeeper / Penalty Box - MINOR OFFICIALS - Every team needs to supply these officials in game situations. Volunteers must conduct themselves appropriately and not talk to coaches, trainers or referees. Minor officials MUST not cheer from the bench. 50 points per game, 1 hour per game

Other Team Positions - Points as determined by Coach & Manager. Examples: Goalie equipment parent - brings goalie equipment to every game and practice (U7/U9 there is no set goalie), volunteer coordinator for team, or special events planner.

CLUB LEVEL VOLUNTEERING

Evaluator (min. 3 hours) Watch evaluations and fill out supplied evaluation forms. Lacrosse knowledge is a MUST. Parents can not evaluate the level their child currently plays in.

Evaluation Table Helper (min. 3 hours) Hand out pinnies, direct players to dressing rooms, and fill out and collect forms needed for evaluations.

Raffle Volunteer - (min 3 hours) Sell raffle tickets at various locations (eg. Canada Day tournament.)

Roughneck 50/50 seller - (min 3 hours) Sell 50/50 tickets at the Calgary Roughnecks game on Calgary Knights designated evening.

Knights Club Events - (min 3 hours) Volunteer at various club events such as the Knights Season Opener, Photo Day, Canada Day tournament, or Provincials. May involve activities such as cooking hot dogs, organizing players for photos, selling apparel, etc.

BOARD MEMBERS - 300 points/6 hours

Board members are voted in at the annual AGM in November.

President

Serves as the Chief Executive Officer of the Club for a minimum term of two (2) years

Responsible for the general administration of Club operations
Chairs all meetings or delegates chairmanship to another Executive Member
Exercises emergency powers of the Board, including suspensions, subject to review by the Discipline Committee
Serves as an ex-officio voting member on all Committees
Acts as one of three representatives with signing authority for the Club
Liaises with community organizations
Attends or appoints representatives to ALA and local governing body meetings
Presents a report on the Club's activities at the Annual General Meeting (AGM)

Past President

Assists the President as required
Votes only in the event of a tie, acting as the tie-breaking vote

Vice-President

Chairs meetings in the President’s absence
Assumes the President’s responsibilities if President is unavailable
Performs additional duties as assigned by the Board.
Considered a voting member of the Board

Treasurer

Holds the position for a minimum of two (2) years
Manages all financial records and deposits Club funds in a chartered bank approved by the Board
Prepares and presents the annual audited Financial Statement at the AGM
Serves on Committees related to finances
Acts as one of three representatives with signing authority
Provides regular financial updates to the Board
Performs additional duties as designated by the Board
Considered a voting member of the Board\

Secretary

Schedules and organizes meetings, prepares agendas, and publishes meeting materials
Attends all Board meetings and records and maintains accurate minutes
Performs additional duties as designated by the Board
Supports correspondence needs of the Board
Considered a voting member of the Board

Director of Governance

Ensures compliance with statutory and regulatory requirements within governing body standards
Tracks and manages player discipline issues in alignment with governing body standards
Provides advice on disciplinary actions affecting players, coaches, or parents
Represents the KNIGHTS on disciplinary committees at the CDLA level, as required
Schedules and organizes meetings, oversees agenda planning, and records minutes in the absence of the Secretary
Performs additional duties as designated by the Board
Considered a voting member of the Board

Registrar

Manages registration for players, coaches, and team personnel
Ensures good standing of Executive in RAMP
Books floor times and arranges team schedules
Coordinates payments/refunds with the Treasurer
Ensures compliance with volunteer requirements (CRC & VCRC)
Supports team assignments in collaboration with Coaching Director, Evaluation Director and Executive
Uploads, updates and maintains RAMP for registration and schedule requirements
Performs additional duties as designated by the Board
Not considered a voting member

Director of Evaluations

Defines and oversees the evaluation process
Develops evaluation drills and activities
Coordinates evaluators and maintains evaluation data
Performs additional duties as designated by the Board
Considered a voting member of the Board

Director of Equipment

Manages the inventory, allocation, maintenance, repair of equipment
Submits equipment purchase proposals to the Executive Committee
Performs additional duties as designated by the Board
Considered a voting member of the Board

Director of Volunteers & Events

Organizes volunteers for Club events, including evaluations, tournaments, and fundraisers
Tracks and manages volunteer bond charges with Team Managers
Oversees Club Mentorship Program Performs additional duties as designated by the Board
Considered a voting member of the Board

Director of Coaching Development

Oversees coach selection, training and development/mentorship opportunities
Supports Registrar with the compliance of coaching certification requirements
Ensures coaches adhere to the Club’s Code of Conduct in conjunction with the Director of Governance
Performs additional duties as designated by the Board
Considered a voting member of the Board

Division Coordinators

Point of contact for players, teams, parents
Attends their division’s evaluations
Answers any questions, issues or problems raised by parents, coaches or others and brings them to the Board if necessary
Provides appropriate information to your team/coaches
Assists with the planning and implementing of club level events
Hand out any shorts, photos or other club related items
Help with recruitment of players
Attend monthly board meetings
Not considered a voting member

Respect In Sport

Volunteer Policy

BOARD MEMBERS - 300 points/6 hours

Board members are voted in at the annual AGM in November.

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